Accounting Assistant (Accounts Payable)

Manila, Philippines

Full-time, Salaried position

Reports to: Finance Manager

 

I. POSITION SUMMARY:

The Accounting Assistant is responsible for performing general accounting duties, accounts payable functions for dataSpring as required, and is primarily going to work with Finance - Japan to ensure the smooth and timely collection of the Company’s accounts receivable.  This position will provide accounting and general administrative support to dataSpring while working closely with Japan Finance Team.

 

II. ESSENTIAL JOB FUNCTIONS:

Accounts Payable (AP) Activities:

  1. Communicates with Finance Japan and Accounting firm regarding regular expenses such as rent, utilities, insurance, office expenses, payroll and other benefits- inputting information into proper ledgers, P & L, and PH Team budget as required and necessary.
  2. As required and approved, assists dataSpring with internal Accounts Payable procedures by vouchering invoices for regular expenses such as facilities, utilities, insurance, and office expenses; by inputting all vouchers and credit memos; by cutting checks and / or preparing checks on a periodic basis; by filing and maintaining all paid vouchers; and by handling any other accounts payable functions as necessary.
  3. Participates actively in Finance Team Meetings regarding Accounts Payable as necessary.
  4. Creates Payment Sheet for AP
  5. Collects Invoices and forwards to Finance Team
  6. Reconciles invoice amount versus amount per books
  7. Lists up the invoices for advanced payment and share the information with Finance team
  8. Forwards all profiling cost to Finance team
  9. Double-checks Partners’ Cost
  10. Monthly reconciliation of AP Report
  11. Process reimbursements of dS members
  12. Create Monthly Third Party Payment Sheet and forwards it to the Finance team
  13. Provides assistance in handling, reporting and monitoring company’s expenses and bank transactions; timely payment of company bills, rent and dues, tax dues and government remittances 

General Accounting Activities:

  1. Provides accurate, timely, and regular reports to the Finance Manager.
  2. Prepares and reviews source documents, such as quotations / purchase orders, and invoices for completeness and accuracy, and prepares reports as necessary.
  3. Proper filing of source documents, such as quotations / purchase orders, and OR’s / sales invoices for completeness and accuracy. This is for documentation and audit purposes.
  4. Assists in the maintenance of the dataSpring’s system of accounts, books, and records on all transactions; by issuing checks for operating and general expenses; and by performing any other accounting functions as necessary.
  5. Will assist Global HR regarding data management (record-keeping) for purposes of sales incentive and commission calculation.

III. ESSENTIAL JOB REQUIREMENTS:

Physical Requirements & Working Environment:

  • This is an office environment and typical physical demands apply.
  • Must be open to working flexible hours, as the need arises, in order to communicate efficiently with Global clients.

Minimum Qualifications Needed:

  • Well-developed interpersonal and communication skills in order to communicate effectively with other members, clients, partners
  • Ability to read, analyze and interpret memos and directives from management
  • Ability to accurately calculate figures and exercise extreme thoroughness
  • Ability display empathy and is able to get along well with different personalities and to work well in teams
  • Ability to use Microsoft Office Suite and various sales management or accounting software
  • Satisfactory background check (criminal, civil, credit) is required
  • High degree of integrity, accountability and trustworthiness
  • Must have proven self-leadership and ability to work independently
  • Must have a strong understanding of customer and market dynamics and requirements

Education/Experience:

  •  Bachelor’s Degree in Accountancy/Management Accounting is preferred
  • Open to fresh graduates or with at least 1 Year of General Accounting experience, particularly in Accounts Payables
  • Working experience in a market research / global company is an advantage

 

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